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Yorkley
Village Hall & Recreation Centre |
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Registered Charity No: 270029 |
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Click
here to go to the Yorkley Village Hall
& Recreation Centre Annual AGM minutes |
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Yorkley Village
Hall Rental |
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It's your village hall and it is now
refurbished & refurnished. The hall is available for rental for any event -
a birthday party, wedding anniversary or anything other celebration.
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To cover the costs of heating,
lighting & cleaning, there is a charge of £5 per hour Monday to Friday, & £8
per hour for weekends.
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| For further information, telephone
Ann Hibberd on 01594 562152 |
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The village hall, sometimes known as the Institute or
Green Hut (!) was built in 1923 as a Miners Welfare Hall for the benefit and
enjoyment of the many miners and their families living in the area.
In 1975 the surrounding land, known as the recreation ground, was formally
given to the village with responsibility for its management being vested in
the Trustees and Committee of the Hall. The committee to be made up of
representatives of organizations that use the facilities like the football
club, Yorkley School, Viney Hill Church and many others that are no longer
in existence like Yorkley Rugby Club.
Since then, the children's play area; skate park and football club changing
rooms have been added, providing a prominent focal point to the attractive
Yorkley village recreation ground. But time marches on and takes its toll of
all it touches including the "Old Green Hut at the top of the hill in
Yorkley village" and so the current committee have had to accept that due to
the age and condition of the existing building, the best thing would be to
raise funds to build a new hall whilst undertaking essential repairs to the
existing building enabling its continued use.
Fund raising
We are gearing up to apply for the large grants that are available but a
great deal of time and effort is needed to carry the ambitious project
through. In 2007 the committee held a variety of fund raising events,
resulting in the sum of £2,500. In September, the "Yorkley Skate Jam" was
held and up to 300 children, parents, grandparents and friends enjoyed
watching the skateboarders and bikers show off their skills in the
competitions.
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We hope to raise £5,000 this year and a lively Programme
of events and entertainment are being organized. The car boot and table
sales are continuing on the first Saturday of the month. Also in the
pipeline are quizzes, an auction, a sponsored bike ride, an open-air
concert, a craft fayre and local producers market, dances and Christmas
parties.
The Old Green Shed will not last much longer but that
does not mean its traditional role has to die with it. A new building rising
on the old site will be a permanent reminder to Yorkley not only of its
past, but also of how fortunate it is to have such a great setting for its
recreation centre and war memorial. |
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If you support the idea of a new hall with a safe and
modern environment to be enjoyed by all of the Community and especially the
children who use the play area then please join us. You do not have to join
the committee or even give a regular commitment just be available to help
out sometimes at our events. Better still, can you come up with new ideas
for us to try? |
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Calling all local businesses!
Can you help?
Yorkley Village Hall needs all the help it can get! Can you, our
local experts, help with buildings & grounds maintenance, repairs &
refurbishments? If you can help, please call on 01594 562152. Thank you. |
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Yorkley
Village Hall & Recreation Centre |
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held their Annual General Meeting on March 2nd 2009 |
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Minutes of AGM Click
here for a printable version
Present: Dennis Kear, Malcolm
Waters, David Harris, Ann Hibberd, John Hibberd, Iris Burgess, Kim Cobbold,
Marie Fraser, Paul Brice, Jeremy Brunt, Pauline Gowar, Don Pugh.
Guests:
Mrs M Harris, Mrs J Baxter, Mrs A Jones.
Apologies:
Ian Thomas, June Pugh, Jane James, Ian Hodgkinson.
Minutes of Last Meeting:
Proposed by Kim Cobbold and seconded by Iris Burgess it was agreed that the
Chairman sign the minutes as a correct record.
Matters Arising:
There were no matters arising.
Treasurer’s Report: Click
here
for a printable balance sheet.
The Treasurer circulated a very
full report for the year January – December 2008, showing that even with all
the maintenance and improvement works completed, the hall was running at a
small profit. The Treasurer had negotiated with the Water Company and
expects a new bill showing a reduction. There are new regulations regarding
drainage that do not apply to the hall. There is also a query on the bill
for the Skatepark. The inspection was done in January which was three
months earlier than expected and carried out during a spell of bad weather
when a proper inspection was very difficult. David discussing with the
company to ascertain the details of the contract.
The Chairman thanked David for a very full and detailed report.
Secretary’s Report: Click
here for the full report.
The Secretary commented on the
structure of the committee and the fact that the Forest of Dean Brass were
now represented on the Committee. Progress with the Gloucestershire Rural
County Council Village Forum and objectives achieved throughout the year.
Overall a very successful and busy year.
Works Report:
John Hibberd reported that our
strategy to improve the marketability of the existing building until a
rebuild has been mostly achieved. Repairs to the Roof have been carried out
and the building is now dry. With the aid of a Grassroots Grant work has
been done to provide fresh internal decoration, ceiling repairs, new light
fittings and improved heating system have been completed, together with new
furniture and new window blinds. Thanks to Adrian Butler at Light Fantastic
for his support throughout the year and to the Community Pay Back Scheme for
it's help with redecoration.
Final
work to upgrade the building electrics is now complete and a certificate of
inspection been issued. The total spend for the year on works related
projects is £7,704.77.
Targets
for next year: External Roof repainting as a priority. Replacement of
windows and a completely refitted kitchen to enable more scope for private
hire and internal catering events. A policy review on the external
recreation ground is required. The skatepark sadly remains a drain on time
and finances and a policy regarding its future funding needs to be
discussed. Maintenance of existing and possible provision of new play
equipment is also in need of a review with inspections needed. John wished
to record his thanks, and those of the committee to Stan Baxter for his help
with maintenance work on the hall.
Chairman’s Report: Malcolm Waters
began his report by thanking
members of the committee for 2008 for all their support, and for keeping
“our heads above water”.
The car boot sales throughout the year were becoming very popular and we
intend to continue with these. Unfortunately the first one in 2009 in
February had to be cancelled because of adverse weather conditions but the
March sale is already being booked.
A very successful Valentine’s Dance was held with Highway, and the Comic
Relief Sports event was very successful. The quizzes held by Stan and Joyce
Baxter throughout the year, were greatly enjoyed and boosted our funds.
August saw the first Yorkley Festival which was our first very successful
liaison with Forest of Dean Brass who performed at the Proms in the Park
Event. The Festival was very hard work but was extremely successful and
Malcolm wished to record his thanks to all who planned and assisted. We
held a Halloween Disco Party for the children which although poorly attended
was enjoyed by those who did. The Remembrance Service was well attended,
despite the weather, and our thanks go to Forest of Dean Brass and the Rev
Tony Williams, from the Viney Hill Christian Adventure Centre for supporting
our service.
The Evening of Carols with F.O.D Brass together with Mulled Wine and Mince
Pies was well attended and enjoyed by all. Malcolm, on behalf of the
committee thanked David and Marjorie Harris for sponsoring the
refreshments. The final event of the year, the “Celebration of Christmas”
with Dr Bob and Dr Chris Nancollas and the FOD Mummers was a wonderful
conclusion to the year and Malcolm thanked everyone involved for such a busy
and varied programme of events.
Upcoming events for this year start with a Quiz Night on 14th
March and a Dance on 18th April with “Highway” and will be
followed by further events to be publicised.
Finally, Malcolm wished to thank John for his work on the hall, and David
for keeping us on financial track and everyone on the committee for their
work throughout the year.
Election of Officers:
There being no other nominations, and with
the agreement of the existing Officers, the Officers for 2009 are as
follows:
| Life President: |
Dennis Kear |
Treasurer: |
David Harris |
| Chairman: |
Malcolm Waters |
Works Co-ordinator: |
John Hibberd |
| Vice Chairman: |
John Hibberd |
Events Co-ordinator: |
Don Pugh |
| Secretary: |
Ann Hibberd |
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Committee Members: Jeremy
Brunt, Iris Burgess, Kim Cobbold, Pauline Gowar, June Pugh, Paul Brice,
Marie Fraser, Ian Hodgkinson, Mike Hinton.
What’s On: Co-Editors, David
Harris and Jeremy Brunt. Malcolm thanked David and Jeremy for their work on
the Newsletter throughout the year, and voiced concern that a replacement
for Jeremy, who will stand down in August has still to be found.
ANY OTHER BUSINESS
Ian
Thomas had posed a question about the possibility of helping to relieve the
parking problem connected with the next-door surgery. This was discussed
and whilst the Committee felt it would like to help, problems would arise
regarding insurance and liabilities. It was therefore decided that sadly we
could not help on this occasion.
Donation:
A Memorial Football Match is held every
Boxing Day by Yorkley AFC in memory of Mark Burgess and from the money
raised this year, Iris, Mark’s Mother has made a donation of £520 to the
village hall for a PA system to be bought in Mark’s Memory. Malcolm on
behalf of the Committee thanked Iris for her generosity.
Meeting closed at
8.30 p.m. |
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SECRETARY’S
REPORT
YORKLEY RECREATION CENTRE COMMITTEE – 2008
 | Committee Members. We started the New Year with a
committee of some 16 members. Over the course of the year, for various
reasons, we have lost 5 members, but we have gained a new member,
representing a Yorkley based organisation the Forest of Dean Brass Band,
Marie Fraser. And were pleased to welcome Don and June Pugh, and Pauline
Gowar to our band.
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 | Village Forum (Gloucestershire Rural County
Council). We are members of the Village Forum and have gained a lot of
information and advice from them. We intend to continue in this Forum and
also our membership of the Playing Fields Association from whom we think
it may be possible to raise some funds for more play equipment.
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 | Objectives: We set ourselves some objectives for
the year and I think we have achieved these objectives.
a) We have certainly made the hall and much brighter, cleaner and
welcoming environment. (John will discuss in his part of this report)
a) We have, with our Yorkley Festival and other events put the Hall and
Recreation Centre back in to the “heart” of the Village. We even managed
a mention on “Points West”.
b) Our participation in the Sport Relief Event has broadened our outreach
area.
c) Our relationship with the Village Web Site has also been helpful in
keeping the village abreast of our doings as has our newly formed
”Friends of the Village Hall”.
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 | Our local Councillor, Keith Aburrow, has proved very
helpful in directing us to the appropriate bodies etc., for help.
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 | I have tried to put a regular piece in the Village
Voice, at least once a
quarter about what is going on at the Centre.
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 | We were successful in getting a grant for the hall –
the results of which
John will talk about
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 | Our Christmas Events were I think quite special and
we hope to build on
these.
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 | Our relationship with the Forest of Dean Brass will,
I hope, continue to
grow and benefit both our organisation. |
Overall a very successful year, with more to come in
the future.
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